Penfield Central School District recognizes the value of community organizations in supporting the educational, recreational, cultural, and social development of children and families. As a courtesy to the community, the District offers an e-flyer program to share information about approved programs, events, and opportunities. Please note that Penfield Central School District does not sponsor these events and inclusion of an event on this page does not constitute an endorsement; this page is a service to the community. 

Submit a Flyer

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Eligibility

The e-flyer program is available to:

• Nonprofit organizations
• Government agencies
• Municipal recreation programs
• Community service organizations
• Youth-serving organizations that provide educational, recreational, cultural, health, or enrichment opportunities for students and families

Penfield will reserve the right to deny any submission that does not align with the spirit and purpose of the flyer program or the mission, vision, and values of the District.

Flyer Requirements

All submitted flyers must:

• Clearly Identify Sponsoring Organization and/or Point of Contact
  • Organization name
  • Contact person (if applicable)
  • Email address, phone number, website, or other contact information
• Meet Formatting Requirements
  • One-page flyer preferred
  • Submitted as a PDF that meets text accessibility standards/requirements
  • Must be clear, legible, and suitable for electronic distribution

The following materials will not be approved:

• Commercial advertising or solicitations
• Political campaign materials
• Materials that promote discrimination, harassment, or unlawful activities
• Content that conflicts with District policies, regulations, or the Code of Conduct and Support
• Content that directly competes with or conflicts with District-sponsored programs, activities, or events
• Materials that are misleading, inaccurate, or incomplete

The District reserves the right to request revisions prior to approval.

Submission Process

How to Submit

Organizations must complete the District's E-Flyer Submission Form and upload the flyer file.

Submission Timeline

• Requests must be submitted at least five business days before the desired posting date.
• Flyers should generally be submitted no more than three weeks before the event or registration deadline.

Review Process

All submissions are reviewed by the Office of Communications or its designee.

The District may:

• Approve the flyer
• Request modifications
• Deny the request

Organizations will be notified if revisions are required or if a submission has been denied.

Distribution

Approved flyers may be shared through the community flyer webpage or other channels at the discretion of the District.

Posting Period

• Approved flyers will generally remain posted for up to three weeks, or until the event date, whichever occurs first.
• Flyers will not be posted indefinitely.
• Repeated promotion of the same event or program may be limited.
• The District may remove flyers at any time if information changes or if the posting no longer complies with program requirements.

Questions

Questions regarding the Community E-Flyer Program should be directed to Melissa Greco Lopes, Director of Public Relations, at mgrecolopes@penfield.edu.

Disclaimers

Participation in the e-flyer program does not create a partnership, sponsorship, or endorsement relationship between the District and the submitting organization.

Additionally, Penfield Central School District:

• Does not verify all information contained within submitted flyers.
• Is not responsible for errors, omissions, cancellations, or changes related to advertised events or programs.
• Assumes no liability for participation in activities promoted through the e-flyer program.
• Reserves the right to modify, suspend, or discontinue the e-flyer program at any time.

Submit a Flyer