Penfield Central School District recognizes the value of community organizations in supporting the educational, recreational, cultural, and social development of children and families. As a courtesy to the community, the District provides an electronic flyer (e-flyer) program to share information about approved programs, events, and opportunities.

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Eligibility

The e-flyer program is available to:

• Nonprofit organizations
• Government agencies
• Municipal recreation programs
• Community service organizations
• Youth-serving organizations that provide educational, recreational, cultural, health, or enrichment opportunities for students and families

The District reserves the right to deny any submission that does not align with the purpose of this program.

Flyer Requirements

All submitted flyers must:

• Clearly Identify Sponsoring Organization and/or Point of Contact
  • Organization name
  • Contact person (if applicable)
  • Email address, phone number, website, or other contact information
• Meet Formatting Requirements
  • One-page flyer preferred
  • Submitted as a PDF
  • Must be clear, legible, and suitable for electronic distribution

The following materials will not be approved:

• Commercial advertising or solicitations
• Political campaign materials
• Materials that promote discrimination, harassment, or unlawful activities
• Content that conflicts with District policies, regulations, or the Code of Conduct
• Content that directly competes with or conflicts with District-sponsored programs, activities, or events
• Materials that are misleading, inaccurate, or incomplete

The District reserves the right to request revisions prior to approval.

Submission Process

How to Submit

Organizations must complete the District's online E-Flyer Request Form and upload the flyer file.

Submission Timeline

• Requests must be submitted at least five business days before the desired posting date.
• Flyers should generally be submitted no more than three weeks before the event or registration deadline.

Review Process

All submissions are reviewed by the Office of Communications or its designee.

The District may:

• Approve the flyer
• Request modifications
• Deny the request

Organizations will be notified if revisions are required or if a submission has been denied.

Distribution

Approved flyers may be shared through one or more of the following channels, at the discretion of the District:

• District website community flyer page
• District electronic and/or print newsletters
• District calendar and/or newsroom
• School-based newsletters
• ParentSquare or other family communication platforms
• District social media channels, when appropriate
• School-specific flyers may be distributed only to the applicable school communities.

Posting Period

• Approved flyers will generally remain posted for up to three weeks, or until the event date, whichever occurs first.
• Flyers will not be posted indefinitely.
• Repeated promotion of the same event or program may be limited.
• The District may remove flyers at any time if information changes or if the posting no longer complies with program requirements.

Questions

Questions regarding the Community E-Flyer Program should be directed to Melissa Greco Lopes, Director of Public Relations, at mgrecolopes@penfield.edu.

Disclaimers

Participation in the e-flyer program does not create a partnership, sponsorship, or endorsement relationship between the District and the submitting organization.

Additionally, Penfield Central School District:

• Does not verify all information contained within submitted flyers.
• Is not responsible for errors, omissions, cancellations, or changes related to advertised events or programs.
• Assumes no liability for participation in activities promoted through the e-flyer program.
• Reserves the right to modify, suspend, or discontinue the program at any time.